Please disregard this notice if you've recently made payment. 2.1 Sample of Request Letter for Payment Release 2 Clearance of Payment 2. If you have a question about our invoice or payment terms then feel free to contact me at anytime convenient. If payment terms are not followed regularly by your company then we may have to revoke our payment agreement and establish new terms with payment due upon receipt of all goods delivered. If not, ask when you can expect to receive payment. If you are able to talk with the responsible party, offer to process credit card payment via telephone or online. Attempt to speak directly to the person responsible for paying the bill and confirm receipt of the letter. Microsoft Office contains a free template that can be downloaded for your Microsoft word application. You can also download various life of business letter templates. I need you to pay this invoice promptly based on our agreed payment terms of 30 days from delivery and invoicing. As with the letter, its appropriate to maintain a positive tone. 1.A blank document can be easily used to write an invoice letter. Include the invoice number and project details using polite, clear wording. Please reference our Invoice #1086 for $548.32 which is now 10 days past due as of June 12th, 2023. Start with a friendly opening and then briefly list the services you’ve provided and that you’ve attached an invoice. Make it a goal now to bring all active accounts with past due invoices to current terms within the next 3 months or less! The longer an invoice is past due then the less likely the full amount is to be successfully collected. Send this simple letter for any invoices that goes beyond your company's payment terms.ĭemand payment from each of your accounts with outstanding invoices more than 30, 60, 90 or 120 days past due. To increase efficiency, establish clear 30 day payment terms. Higher inventory levels, valuable employee time and extra work are all a result when past due collections are necessary. Outstanding invoices can hinder any business operation beyond just cash flow. Click here to create a free help wanted ad!
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